EXPLANATORY NOTES 1. Minutes from the 2021 Annual General Meeting
The minutes for the 2021 Annual General Meeting are presented for acceptance at this year’s AGM. A copy of the draft minutes can be reviewed here. 2. Report from the ANZSGM President & Treasurer
The reports from ANZSGM President and Treasurer are included in the 2021 Annual Report which is available on the Society’s website here and will be tabled at the meeting. 3. Annual Financial Reports
As required by the NSW Department of Fair Trading, the 2021 Financial Report (including the financial Statements and Auditors’ Report) of the Society for the most recent financial year is to be tabled before the meeting. The 2021 Financial Report is included in the 2021 Annual Report which is available on the Society’s website here or in hardcopy by request to the Society’s Honorary Secretary at [email protected]. Members will be given the opportunity to ask questions about the Reports but there will be no formal resolutions put to the Meeting. 4. Reports from the ANZSGM Committees & Divisions
The reports from ANZSGM Committees and Divisions included in the 2021 Annual Report which is available on the Society’s website here and will be tabled at the meeting. 5. Results of the Nomination of Members to the Council in place of those retiring
As required by the Society’s Rules of Incorporation (“the Rules”), nominations have recently been requested for the available positions on Council, in place of those Councillors who are retiring. The Meeting will be formally advised of the Members that have been appointed to the Council, as such appointments and retirements take effect from the conclusion of the AGM. The full details of the nomination results across the Society will be made available on the Society’s website here.
PARTICIPATION AT THE AGM
As a result of the ongoing COVID-19 considerations, the AGM will be held online this year. Members can participate in the meeting through remote connection via Zoom videoconferencing which provides for members to ask questions and make comments. Voting
Voting will be conducted by an online poll. When voting is called for in the meeting, an online poll will be presented on your screen for your vote. Once final calls have been made for the resolution, the poll will close. Results of the poll will be announced in the meeting. Appointment of Proxy
Each Member entitled to vote also has the right to appoint a proxy to attend the AGM on their behalf. If any Member wishes to appoint a proxy to attend the AGM, please complete the attached Proxy Form (also found here). The proxy form must be completed, signed and received by the Honorary Secretary or the Society (via email or post) in accordance with the instructions on the form at least 48 hours before the Meeting and in any event no later than 11.00am on Wednesday 15 June 2022 (AEST).
FURTHER INFORMATION
If you require any further information regarding this AGM please contact the Honorary Secretary on +61 2 9241 2412 (during normal business hours) or by email at [email protected]. Details on how to appoint a proxy are contained in the proxy form provided with this notice of AGM.
By Order of the Council
Ronald Leong
Honorary Secretary
The Australian and New Zealand Society for Geriatric Medicine
27 May 2022
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